Scheduling

Stop tracking shoots in three different places.

Everything after a client books you starts with an invoice, and the shoot date on it is what lands on your calendar. ApertureBook keeps that one date in one place instead of a notebook, a phone calendar and an inbox, with the time you have already blocked off taken into account.

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Calendar

Saturday 17

9:00 amElena & Wyatt · Engagement
1:30 pmNora & Eli · Portraits
4:00 pmSadie Rowe · Senior portraits

Saturday 14

10:00 amMaya & Theo · Engagement
2:00 pmRuth & Michael · Anniversary
4:30 pmPriya & Daniel · Pre-wedding
Your calendar

Every session in one place.

One calendar for what is on, when, and for whom. Block out the time you are not working and it comes off the board the same way a session would.

  • Month, week or day view, however you plan
  • Block time right from the calendar, in a couple of clicks
  • Every session you have on the books, in one view
This week
Mon 12Blocked, not working
Wed 1410:00 am · Maya & Theo
Thu 152:00 pm · Ruth & Michael
Sat 179:00 am · Sadie Rowe

Blocked time comes off the board the same way a session would.

One invoice

A session is the invoice you already write.

There is no second form to fill in. Give an invoice a shoot date and a time, and it is already on your calendar. Save it as a draft, or send it when you are ready.

  • One invoice: the date, the time, and what you are charging
  • Pick a start time and see what that day already holds
  • Save it as a draft, or send it straight away
New invoice
Nora & Eli
Shoot dateSat, Oct 17
Session time10:30 am
Line itemAutumn mini session · $195.00
Invoice INV-142 saved
Session on your calendarSat 17 Oct, 10:30 am
StatusDraft

Send it whenever you are ready. The date already set the session.

Packages

Type what you sell once.

Save a package with its length, its price and its add-ons. Start an invoice from it and the lines are already filled in. Then change anything you like, because it is your invoice now, not a copy that answers to the package.

  • Length, price, tax and add-ons, saved once
  • Start an invoice from a package and edit anything
  • Give a package a usual place, and it comes with it
Start from
Autumn mini session · 30 min · $195.00

Filled in from Autumn mini session: 2 line items · description · tax.

Autumn mini session · 30 min$195.00
Extra 15 minutes$60.00
Total$255.00
Family portrait · 90 min · $450.00

Filled in from Family portrait: 2 line items · description · tax.

Family portrait · 90 min$450.00
Second location$120.00
Total$570.00

Change anything you like. It is your invoice from here.

Event days

A day of short sessions, without twenty calendar entries.

Set aside a day, split it into sessions, and fill the places yourself as people ask. Your calendar shows the day as one commitment with a count on it, not a wall of twenty.

  • Split a day into sessions of the length you choose
  • Add a client to a place from the people you already have
  • See how many places are taken at a glance
Autumn Minis · Sat 17 Oct
9:00 amNora & Eli
9:45 amMaya & Theo
10:30 amFree
11:15 amRuth & Michael
12:00 pmFree
On your calendar3 of 5 booked
9:00 amNora & Eli
9:45 amMaya & Theo
10:30 amSadie Rowe
11:15 amRuth & Michael
12:00 pmFree
On your calendar4 of 5 booked

One day on the board, not five entries.

Why any of it matters

A calendar is only ever a means to this.

Common questions

Can my clients pick their own session time?

No, and that is deliberate. You create the session, so your calendar is never filled by someone else’s click. ApertureBook covers everything after a client has decided to book.

How does a session get on my calendar?

The shoot date you put on an invoice is what puts it there. There is no second place to enter it, and nothing to keep in step by hand.

Can I block out time I am not working?

Yes. Block a day off right from the calendar and it comes off the board the same way a session would.

What is an event day?

A single date carved into back-to-back slots: mini sessions, headshot days, anything you fill yourself. It carries its own name, length and price.

Is scheduling included on the free plan?

Yes. Scheduling and event days are on every plan, including the free one. Client messaging is the one feature that needs a paid plan.

Put next month on one calendar.

Write an invoice with a shoot date, and the session is already on your calendar. Free to start, no credit card.

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